NGO Jobs

Roving Funding Coordinator (Advisor)

Country: Ethiopia
Organization: Oxfam GB
Closing date: 23 Sep 2021

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and people with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

<Due to the urgency of this role, we will be reviewing CVs and interviewing candidates in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible>**

JOB DETAILS

LOCATION: Addis Ababa with 50% visits to the field offices

CONTRACT TYPE: Fixed Term 1-year contract

JOB FAMILY: FUN/PROG

ONE OXFAM GRADE: C1G

GLOBAL PROGRAMMES

TEAM: Country Funding Team

SALARY: Depends on Experience, Skills and Competencies

HOURS: (FTE) 37.5 per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

FLEXIBLE WORKING

‘We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. **

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.**

DEPARTMENT PURPOSE: This position will help the country program devise a resource mobilization strategy to effectively contribute to OCS (Oxfam’s Country Strategy) and thrive in its funding ambitions. The funding Unit in Oxfam is responsible for contract management, developing relations with donors, ensuring compliance, reporting to donors, and extending support to country program teams on developing bids/proposals and concept notes.

TEAM PURPOSE: In complete collaboration with the Country Programme team and support from the regional funding team, Oxfam Affiliates raise funds for Oxfam’s programme in Ethiopia in humanitarian development contexts. To develop and maintain good quality and consistent relationships with donors; To ensure high-quality contract management: To effectively support programme teams to create and plan concept papers, proposals, and reports according to country strategy and donor requirements.

JOB PURPOSE: Provide direct support to the organization leading on developing the fundraising strategy, identifying new donors, managing existing donor relationships, ensuring that donor compliance requirements are met and facilitating the development of new programme designs and proposals.

As a senior manager within Oxfam, and a member of the Oxfam in Ethiopia Senior Management Team, the Grants and Funding Manager leads the planning, coordination, securing and management of restricted income to enable Oxfam in Ethiopia to deliver on the national country strategy.

Accountable to the Oxfam International Country Director for planning, coordination, securing and management of restricted income for the Ethiopia country programme**

JOB REPORTS TO

OI’s COUNTRY DIRECTOR

ROLES REPORTING TO THIS JOB

Funding Officer and Grants and Funding Coordinator

GEOGRAPHICAL SCOPE

Whole country

IMPACT

Internal: Effectively coordinate with FSP (Funding and Strategic Team) team, especially when exploring the new markets and seeking technical guidance while developing bids. Support the country funding and program team in contract management, meet deadlines, amendments and ensuring compliance and quality in donor report submissions.

External: This role will have an impact externally on the donors and partners. Arrange events, meetings or discussions with donors to raise its profile and strengthen relations with donors and other key stakeholders.

KEY STAKEHOLDERS

Internal: Country program teams, especially program managers, director programs, country finance manager, manager logistics and response managers.

External: Partners, Government, UN agencies, Technical Advisors of ECHO and EU focal persons and beneficiaries**

Right to work in Ethiopia

Proof of your right to work in Ethiopia, such as your passport or any necessary work permit or visa.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

  1. Business Development, Partnerships and Resource Mobilizations strategies (30%):

  2. Devise resource mobilization strategy by analyzing the country’s social, economic, and political factors to set realistic targets, propose diversity in partnerships and lay the sustainable foundation for nurturing donor relations.

  3. In close coordination with the Programme Director and close coordination with the Senior Management Team (SMT), leads the production and updates of the Country Office (CO) funding strategy and annual plans.

  4. Actively identifies, qualifies and systematically tracks funding and partnership opportunities in pursuit of supporting Oxfam’s CO and programs, with Oxfam Affiliates, institutional and other donors. To the Director Programs, Program Managers and SMT, make propositions to seize them best, attract and establish new partnerships and support.

  5. Propose diversity in partnerships at national and regional levels in close coordination with Director Programs, SMT and Program Managers to seek income growth and ensure proper role out of resource mobilization strategy

  6. Facilitates inter-affiliate negotiations on prime applicant selection and supports the Deputy Country Director – Programme for the final decision

  7. Collect content from the program leads and share it with the FSP team to develop capability or capacity statements to explore new markets, foundations, and target supporters.

  8. Monitors and mentors the country office’s performance on fundraising and, in consultation with the Institutional Funding Units at the PA (Partner Affiliate) level, provides the country office input into relevant monitoring tools and systems

New business development and strategic engagement with donors and affiliates (25%):

  • Actively identifies, qualifies and systematically tracks funding and partnership opportunities in pursuit of supporting Oxfam’s program in the region.
  • Seeks to grow income for the confederation through country funding opportunities and scoping new consortium partnerships with stakeholders.
  • Explore new income streams and innovative fundraising models with non-traditional donors, the private sector, and other philanthropies such as foundations, lotteries and trusts. Explore opportunities for other non-grant forms of funding i.e. public-private partnerships, venture philanthropy.
  • Contribute to diversifying donor base and agile use of different funding mechanisms (including grants, tenders, and flexible strategic finance)
  • Develop new business by creating, identifying and accessing new funding opportunities in support of the country as well as regional programs
  • Coordinates business development and funding activities with relevant Oxfam staff in-country and at the regional level, Oxfam Affiliates, and reports on progress to the Deputy Country Director – Programme and SMT.
  • Build the capacity of the funding unit and support country teams and partners to engage with donors and other funding opportunities.

  • Bid development and compliance assurance (25%)

  • Prepare all necessary work in close coordination with finance and programme for Bid No Bid documents and calls with OGB for all county and multi-country proposals with realistic co-financing plans or innovative cost-share planning.

  • Provide technical support to the financial and program team in ensuring compliance to avoid disallowances.

  • Arrange in-country project inception workshops and field visits to reinforce compliance and quality in the restricted and unrestricted grants to relevant program and finance people to adhere to donor compliance.

  • Supports staff to adhere to funding policies and guidelines of the Oxfam confederation.

  • Analyze and provide advice/training to relevant staff on funding policies and formal requirements of donors

    Coordination and Grant Management (20%)

  • Brokering and streamlining assistance from technical advisers and donor account managers in affiliate HQs and shared services

  • Supports staff within the region to adhere to funding policies and guidelines of the confederation.

  • Provide matrix management for in-country funding function staff across the region, ensuring consistent excellence in resource mobilization from one country to another.

  • Take responsibility for backstopping, recruitment, risk identification, skills training and capacity building.

  • Foster development of best practice across the region, supporting an active community of practice amongst CFCs.

Management (Cross-Cutting):

Help individuals and the team to achieve the objectives through day-to-day support, monthly face to face meetings. These regular team meetings include discussions of progress against objectives, giving feedback, challenges and encouragement.
Keep abreast of changing donors’ requirements and policies for Syria to ensure that information is always up to date

EXPERIENCE, KNOWLEDGE & COMPETENCIES

Essential

  • A university degree – or equivalent – in Social Sciences, Business Administration, Law, Economics or International Development or other relevant experience.
  • At least 10 (ten) years of demonstrable experience and success working in fundraising, programme development and management in the humanitarian & development sector as international context.
  • Demonstrable experience and success in engaging with bilateral and multilateral donors for an international agency; demonstrated ability to devise and implement resource mobilization strategies
  • Proven ability to identify new business opportunities and partnerships
  • Experience in working with technical teams to develop program proposals that institutional donors fund
  • Strong networking, representational, and negotiation skills
  • Ability to work effectively with others in a team across institutional boundaries and business units
  • Proven ability to utilize talent and expertise of team members to achieve objectives
  • Ability to adapt and work within a multicultural, multilingual, and multidisciplinary environment
  • Experience in skills capacity building in relation to programme funding or related field
  • Superior verbal and written communications skills in English with the ability to analyze and synthesize complex issues
  • Good familiarity with government decision-making processes, both political and technical, including budget processes, appropriation, protocols, and communications
  • Strong proven ability to identify and articulate strategic and policy issues through effective oral and written briefs
  • Ability to make effective, timely decisions and take prudent risks.
  • Excellent computer skills, including various office applications and internet navigation

Desirable

  • Good knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change
  • Knowledge of Oxfam GB’s internal contract management system (“PEOPLESOFT”)
  • Understanding of the Ethiopia context and the current situation of donors and funding trends in Ethiopia

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

·**Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these** here)

· Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

How to apply:

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/15679/description on or before 23rd September 2021.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

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